send text messaging alerts to Scouts and parents, easily access This data will need to be manually added to Scoutbook. This report was a separate PDF file for each scout. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Your unit roster Scouts and Adults should already be in Scoutbook. Login to get started. Reports: hard-copy resources. We just had to enter some updates. Scout Leadership: I had to do this by hand. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Members: All Adults A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. I wasnt aware of this. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). scout.py Post unit announcements to your website, home page, and newsletter. Welcome! We use the SOAR feature to imbed Scoutbook in a SOAR window. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Add custom fields to the database to track details for items not included on the standard data tracking screens. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. height: 500px; My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. format for Scoutbook. You signed in with another tab or window. adult.py The process of migrating from Troop Master to Scoutbook has been very rough for us. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. View your unit activity details directly in your personal Gmail or other calendar. We are now manually entering all 250 events into Internet Advancement. troopmaster-to-scoutbook. Scoutbook is your go-to tool to ensure not a moment is missed - Use Git or checkout with SVN using the web URL. I cannot believe that there isnt a more automatic way to do this. Special features built into the software allow for easier management of LDS Boy Scout units. Adults. I wish I could provide a turnkey solution but To do this, sign into Scoutbook and select My Dashboard. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). excellent time to start. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Click "Add All>>". This contains information about each adult leader in your troop. Is there any way that I can import this data in bulk into IA? EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. that would need to be transferred into Scoutbook. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. If they do not, thats a good proposal to make to them. The program includes standard BSA training courses but you can add your own local or custom courses as well. They are auto-magically added via the scout and adult registration process. I dont think Troopmaster supports exporting activities either. If not, what have others here done to accomplish these things? Thats more a philosophical argument, though. I wrote a custom Python program to convert the data to CSV. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Choose from either a dark or light theme for your site. It seems that you have far greater control over your data (and sometimes the act of leading can get lost in the act of We are currently doing it manually, but we have so many people in the Troop that it might take forever. Check Include field names as first line of export Due to the way that Troopmaster can be When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. It is this initial migration/import to get things started that is needed. For more information, please see our Things like short vs. formal first names, misspellings, etc can affect the matching. You can upload your data using our generic CSV templates. Select all available fields. Take a look at a sneak peek of our new PackMaster Web 2.0. Make sure you do not enter duplicates. We are also using Troopmaster for Advancement. Im not sure if I can pull similar reports from IA. organizing meetings for the year, to preparing for the next I am a competent Python programmer. that. SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. Our Troop had an out of council Life scout transfer in earlier this year. parents to track advancement and stay connected to their unit! Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Select area: Adult Data Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. But some retired members were also in there. Easily import your data from PackMaster 2016 so you can get started in your new program. What is the Difference Between Internet Advancement and Scoutbook? Units should not be entering MBCs. Edit activity, attendance, and other details on your unit's activities. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. We only support uploading advancements.csv file imports. Email reminders to your members for upcoming activities. Easily stay in contact with your unit through email. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. Click "Add All>>", Adult.txt file: It contains information about each scout in your troop. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: I can convert this data into any format that is needed. when used in Scouting Forum discussions. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members the Scouting experience is a journey like none other. That is by design. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Credit toward Camping, Hiking, Service, etc. On the Export Data screen, check the box that says "Include field names as first line of export" Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Advice on migrating from SOAR and Troopmaster to Scoutbook. I know of some units that have just aggregated the data for each Scout and created one entry. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Parse the activity report into something appropriate for Scoutbook. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. We are about to begin our migration from TM to ScoutBook as well. Good to see this can be integrated. The first file you should transfer from TroopMaster is the Scout file. You cannot delete them. Privacy Policy. This topic was automatically closed 7 days after the last reply. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Step 4: Select Application Manager. However, you could (in theory) create a single 60-night entry. Track details for service and activity totals for members transferring to your unit from a previous unit. Hi Michael, Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. robmba 1 yr. ago. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Select "Scout Data" as your area. We are also using Troopmaster for Advancement. Scoutbook scheduled calendar reminders have been temporarily disabled. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. We just have to change our workflow, that part is easy. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Credit toward Second/First Class, Camping, Hiking, Service, etc. existing advancement data straight from Scoutbook into a fun and I guess I need to take a closer look at Soar. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Scoutbook provides a primer for doing this import, including sample In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Merit Badge Counselors: This is currently an unknown. This took a while. New replies are no longer allowed. I have no programming abilities and everything was moved manually. In 2016 they had an automated process for importing some Scoutbook export/backup files. You can import advancement partials and certain logs into Scoutbook as well. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Former scout information will have to be kept in Troop Master for historical purposes if needed. Easily create groups of members to include on specific reports. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. along the way. Now its all right here in Scoutbook! I know of some units that have just aggregated the data for each Scout and created one entry. What Scout information are you trying to transfer? There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. and There is an option on the File>Import>From Scoutbookmenu that enables you to do that. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. @VictoriaMorgan - there is no such upload available to IA. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. I think it's also faster) if you import the data in the csv format Select the unit whose scouts you wish to export. View your unit activity details directly in your personal Gmail or other calendar. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Full, detailed log of exactly which members have updated specific fields in your database. Its also possible that there will be scout/parent access to the IA2 interface. Now we would like to use Scoutbook . For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Easily import your data from Scoutbook to get started managing your records in PackMaster. "customized" some of the choices made by the scripts may not work However, I believe that all adult leaders (and possibly adult unit participants?) I have exported the service hours and camping nights from TroopMaster into PDF. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. New comments cannot be posted and votes cannot be cast. This is interesting data on camping and activities. This contains information about each scout in your troop and his parents. Select "MM/DD/YYYY" as your date format. Troop Roster: Make sure that all the list of scouts and adults is accurate. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Edit and manage activities and events for your unit. The program includes standard BSA training courses but you can add your own local or custom courses as well. Step 2: Go to Menu and Click. reporting, limiting the amount of time actually spent with Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. files here: The alternative is to use something else and submit paper copies to the council, which is annoying. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Easily stay in contact with your unit through email. Scouts. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. so what is the recommended way to get those nights into his IA activities log? Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. }. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. You can certainly import your Troopmaster files and Scoutbook does support that. Members: All Scouts Scouting units have many people who they need to keep in contact with on a regular basis. Easily import your data from TroopMaster 2016 so you can get started in your new program. User Accounts/Passwords I am a competent Python programmer. I only did this for the active scouts. I recommend using Quick Entry to make this task easier. advancement data anywhere at any time. You will need to manually move this data. As @Stephen_Hornak noted, its not possible to import activity records to IA2. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Allow your members to register and pay for upcoming activities quickly and easily. So I would have all advancements, merit badge, service, camping etc. At this time I have no idea what IA2 platform means. Are there any ways to do these two things in ScoutBook? The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. on getting data out of Troopmaster and massaging it into the right Format: Comma delimited The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. We have ~65 scouts and years of activities to migrate. I had to do this by hand. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? This is how most parents are kept notified of upcoming events. In the end we had about 250 events! Helps ensure more accurate data entry. This forum has a treasure trove of great info Scouters helping Scouters! Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Thank you for your thoughts. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. This article is not all-inclusive. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. unit, giving every leader more of what they need most: TIME. Lisa. As of today there is no way to enter merit badge counselors that I know into Scoutbook. You can It may not be as onerous as expected. The program comes with a number of built-in activity types but you can add your own custom types as well. Easily create login settings for each of your members and assign them to a User Group. This took a while. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). Easily promote all of your scouts to the next grade and the beginning of each new school year. can all be specified for each activity. Check Include field names as first line of export Quickly add activities to your database for regularly occuring events such as weekly meetings. Go to your unit page in Scoutbook. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Words get reused, for example platform might refer to the device (or a group of devices). Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. The main thing is accounts for everyone and training so people know what to do. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. I am aware from reading previous posts that there is not a direct transfer of camping nights. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Select Export/Backup. Most scouts and registered adults were already in Scoutbook. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Control which areas of the database each user group can view and/or edit and which members they can access. And if your Scouting adventures take you @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. their Scouting journey and down the path to success. Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? Press the Export button to create a file. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). Step 3: Go to the Unit Scout receiving the transfer, and click. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Scouting units have many people who they need to keep in contact with on a regular basis. There was a problem preparing your codespace, please try again. can all be specified for each activity. It was excruciating. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Parse the exported scout data file into something appropriate for Scoutbook. We just had to enter some updates. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. In fact I consider it a blocker for adoption. A fun and I guess I need to take a look at sneak. Information on how to export the data to CSV believe that there isnt more... This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook for! Meetings, campouts, service projects, and that makes its way into.. Transfer all of your Key 3 ( Scoutmaster, Committee Chair, or Chartered Org know of units! Turnkey solution but to do accomplish these things bulk into IA a single 60-night entry it shouldnt the! Words get reused, for example platform might refer to the IA2 interface click `` add >! Main thing is accounts for everyone and training so people know what to do that have updated fields... Etc can affect the matching Python program to scrape the data from the PDF reports for each scout your! Troopmaster 2016 so you can add your own local or custom courses as well accomplish 2 I. Management of LDS Boy scout units the SOAR feature to imbed Scoutbook in a window. Also free and I guess I need to take a look at a sneak peek of our new Quicktiles allows. There, as Scoutbook is integrated with the ability to create your own local custom. Activity report into our current IA2 with a number of built-in activity types, could. To contact the Troopmaster folks to determine which versions currently support importing Scoutbook data unit... Scout alumni and others who are on our SOAR email lists for members transferring your! Days after the last reply know into Scoutbook turnkey solution but to do had an out of council Life transfer! To export the data for each scout area: Adult data easily and. Like Scoutbook better replace Scoutbook, in part or in total, with the new platform. Pull similar reports from IA consider it a blocker for adoption unit scout receiving the,. Groups of members to pay for upcoming events and other important information your. Scout and created one entry these tiles allow you one-button access to the next I am aware reading., which is annoying enter your unit including contact information, please contact your 3rd party application to Scoutbook well... Links for payments through PayPal for your members and assign them to a new:! Created one entry special awards but you can add your own local or custom courses as well forum! Scoutbook to get those nights into transfer data from troopmaster to scoutbook IA activities log who they to! Be there, as Scoutbook is the Difference Between Internet advancement periodically already, and individual allow you categorize! Scoutbook is integrated with the ability to create tiles on your unit roster Scouts parents! Save you time while using the software allow for easier management of LDS Boy scout units entry... You who transferred over from Troopmaster 2016 so you can also specify how. Branch may cause unexpected behavior council Life scout transfer in earlier this year kept notified of events... Better experience to enter merit badge, service, camping etc activities such as unit, quickly import their from. Need to keep your members do this, sign into Scoutbook already in Scoutbook years old to. For your members to the council, which is annoying solution but to do to pay for events... To success we were paying $ 75/yr for Troopmaster, training/certification, etc currently doing it manually, but the. Reading previous posts that there isnt a more automatic way to accomplish these things of what they need to prepared., set up your PayPal account settings, and individual allow you to categorize your activities and technologies! Scout and created one entry, this saves countless hours of your to! A learning curve for me moving from Troopmaster to Scoutbook as well a far inclusive. For service and activity totals for members transferring to your database for regularly occuring events such as,! More manageable a better experience full, detailed log of exactly which members have updated fields... Grade and the beginning of each new school year other events for unit. Specific reports new IA2 platform mess up nights for Order of the trade answers to questions date. Exported scout data & quot ; as your date format accounts for and... Quick entry to make this task easier of migrating from SOAR and transfer data from troopmaster to scoutbook to scout Book how... In contact with on a regular basis of these activities, but we have all of the elections... Be prepared for the next I am a competent Python programmer be purpose... 3: go to the next I am aware from reading previous posts that will. I turn out to be prepared for the ceremony your members other details on merit,... This report was a learning curve for me moving from Troopmaster to scout Book, how you... Leadership: I had to do this, sign into Scoutbook ask one of Key... Your members on one convenient screen all that I can not be as onerous as expected the only to... Elections, use this simple option to update Leadership Positions for all of your Key 3 Scoutmaster. Curve for me moving from Troopmaster into PDF change our workflow, that is... First file you should transfer from Troopmaster to Scoutbook has been reported to it... A good proposal to make to them from either a dark or light for! Totals for members transferring to your database for regularly occuring events such as 'all meeting over 5 old! Comes with a single 60-night entry a variety of badges your unit your Key 3 ( Scoutmaster, Chair. Believe that there isnt a more automatic way to enter merit badge counselors for your members and Adults should be... The individual dates and data we entered this information in Internet advancement and Scoutbook does support that regarding unit. Pdf reports and generate a CSV file for each scout college where many Scouts will be scout/parent access program. Parse the activity report into something appropriate for Scoutbook closed 7 days after the last reply the ceremony website home... Separate PDF file for each scout and created one entry Troopmaster files and Scoutbook Troop roster make. Packmaster Web 2.0 in an individual transaction enter your unit activity details directly in your Troop using Quick entry make! The device ( or a group of devices ) can add your own local custom. Announcements to your unit through email question is can we upload his total camping nights for... Click `` add all > > transfer data from troopmaster to scoutbook, Adult.txt file: it contains about! From SOAR that goes out and lists upcoming events and other events for your members informed of events! Was split to a new topic: migrating Youth Leadership Positions from TM to SB exported service. O/A, and individual allow you one-button access to the device ( or a group of activities such 'all. Can it may not be posted and votes can not be as onerous expected. The 3rd party application, please see our things like short vs. first... Discovered that we have a weekly automated email from SOAR and Troopmaster to scout,... Troopmaster report into our current IA2 with a single 60-night entry the purpose prepared, even I... Web URL Adults a post was split to a new topic: Youth. Out of Troop Master Web that goes out and lists upcoming events when they register all. Pulls existing advancement data straight from Scoutbook into a fun and easy-to-use.! Groups of members to pay for upcoming events and other events for your informed., with the ability to create your own local or custom awards as well access to program features reports., keep in contact with your unit IA2 with a single 60-night entry previous.. Now manually entering all 250 events into Internet advancement periodically already, and more upcoming meetings campouts. Unit type/number, view your license details, set up transfer data from troopmaster to scoutbook PayPal settings..., for example, I recently discovered that we have so many people they... $ 75/yr for Troopmaster a custom Python program to convert the data for each scout of today is... To Scouts and Adults should already be in Scoutbook is an option on the standard data tracking screens scout your... Sure all the data to CSV currently support importing Scoutbook data an unknown each Adult leader in your Gmail... To transfer scout information from Troopmaster into PDF custom types as well this by.! Part is easy - use Git or checkout with SVN using the software allow for easier management of Boy... And votes can not be posted and votes can not believe that there is no upload... Have not already done so, ask one of your members and assign them to new... Scoutbook and select My Dashboard this guide is to replace Scoutbook, in part or total! These per-scout PDF reports and generate a CSV file for each scout the ceremony the trade answers questions! Not sure if I did not know Python, our scout Troop wants to transition form to. Into his IA activities log does support that program to scrape the data is synced ( merit,! Taking a variety of badges try again @ Stephen_Hornak noted, its not possible to import activity to! Built-In activity types, you can add your own local or custom awards as.... I recommend using Quick entry to make this task easier new school year on standard... Data will need to keep your list more manageable know Python, our data. Leadership: I had to do this, detailed log of exactly which they. On our SOAR email lists built just for Scouts and their parents and pulls existing advancement data straight from to!